Personal Assistant to Directors

Are you a highly organized professional with a knack for anticipating needs and managing complex schedules? Kavana Karya Indonesia is seeking a dedicated Personal Assistant to Directors to join our dynamic team in Jakarta Barat. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and has a keen eye for detail. As a Personal Assistant to Directors, you'll be the backbone of our executive team, ensuring seamless operations and a high level of service.

Kavana Karya Indonesia is a leading company in the construction industry, known for its innovative projects and commitment to excellence. We are currently expanding our operations and looking for a proactive and detail-oriented individual to support our directors. In this role, you will be responsible for managing schedules, coordinating meetings, and assisting with various administrative tasks. Your ability to anticipate needs and provide timely solutions will be crucial in this position.

📋 Tanggung Jawab Pekerjaan

• Manage the schedules of directors, including appointments, meetings, and travel arrangements.
• Coordinate and attend meetings, taking minutes and following up on action items.
• Assist with administrative tasks such as document preparation, filing, and correspondence.
• Handle travel and accommodation arrangements for directors, including booking and coordination.
• Manage the office calendar and ensure all appointments are accurately recorded.
• Provide support with event planning and coordination, including invitations, RSVPs, and logistics.
• Assist with the preparation of presentations and reports for directors.
• Maintain confidentiality and discretion in all communications and tasks.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience as a Personal Assistant or similar role.
• Proven ability to manage multiple tasks and prioritize workload effectively.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills, with the ability to build and maintain professional relationships.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with project management tools such as Asana or Trello is a plus.
• Ability to work well under pressure and meet tight deadlines.

🛠️ Keahlian

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